MetroQuest was honored to be included in the program of the 4th Annual Summit on Public Consultation & Engagement in Toronto on November 5-6, 2014. The event brought together a wide range of public engagement experts and a diverse range of delegates from the public and private sectors.
We hope you enjoy this recording of the 18-minute plenary presentation “How to Use Digital Media For Faster and More Comprehensive Engagement” featuring MetroQuest Chief Engagement Officer, Dave Biggs.
Scenarios aren’t new but they certainly have evolved. While the concept of scenario planning can be traced back to the military, planners have been using scenarios for decades. In a nutshell, scenario planning involves creating a variety of possible alternative futures and using them to inform dialog about choices and then ideally, decision making. It’s a kind of “what-if?” exercise.
Having been involved in scenario planning academically and professionally for 25 years, I’ve seen more than my fair share of scenarios. It strikes me that they have changed in really interesting ways – and many of these changes have made them more useful for public engagement. For simplicity I’ve divided the history into three eras.
The Mainframe Era (1988 – 1997)
When I first started working with scenarios, most were extremely complicated and sought to simulate the real world as closely as possible. They took days to compute, weeks to decipher and there was virtually no chance that the public could absorb them quickly. Despite efforts to synthesize the main messages in each scenario, they were still far to complex and multi-faceted to engage all but the most dedicated participant. We used a mainframe computer that required its own air-conditioned room and produced a stack of printouts several feet high. In one project, we worked for 2 years creating a single scenario and wrote a book about it called, “Life in 2030.” Ideally this scenario would have been compared with a few other alternatives but frankly we were exhausted after creating just one. And we weren’t the only ones. The Global Scenarios Group, for example, was also creating elaborate scenarios of the future of the world. Who can forget, “Fortress World?”
The GIS Era (1998 – 2007)
As personal computers became more readily available and GIS software grew in popularity with planning agencies, scenarios became suddenly more visual, though pixilated. Maps of alternatives along with graphs of indicators became the go-to way of presenting scenarios. Here are a few scenarios we created for a newspaper section for Vancouver, Canada.
These scenarios are better than those of the early days. They at least showed visually what it might look like and could be explained to the general public, though I’m not sure how many people took the time to read the rather long article. So, in terms of usefulness for public engagement, scenarios had come a long way but they required more effort to understand than the average citizen was willing to put in.
The iPhone Era (2008 – 2017)
Something profound started happening in the late 00’s. The focus turned to simplicity and brevity. Life sped up, computing became more ubiquitous, and there was no time for reading. For technology, if instructions we’re needed, forget it. Instant gratification, rounded corners, colors everywhere, simplicity – the iPhone nailed it all. People’s expectations for everything shifted – and for planners wishing to engage the public – they needed to change too. And some did.
We are starting to see more and more of these kind of scenarios used for public engagement and it’s easy to see why. When dealing with such short attention spans, it’s really our only hope. If the goal is informed input from a broad demographic, we have to pack a lot of learning into a tight timeframe. If a picture is worth a thousand words, looking at this scenario must be like reading 200 tweets in 30 seconds!
I’m encouraged that the scenario planning industry is making good progress. What does the next era for scenarios look like? I’ve never been more optimistic about the marriage of scenario planning and public engagement.
It all came together for me at the Rail~Volution conference in Minneapolis. Is your organization like ours with a select few traveling the world collecting and sharing stories about your work while the rest of the staff remain at home relatively isolated?
I travel and collect stories. I find that they recharge my batteries and reinforce my sense of purpose. What I realized that day in Minneapolis is that the employees back at home are missing that texture and relevance and the cost was greater than I had realized. I know they work with MetroQuest for many of the same reasons I do. I wondered what I could do to help them see the impact of their work. This post is the start of that effort.
That fall day in Minneapolis, I was in the midst of my traditional fall speaking tour. From conference to conference, I was collecting and sharing stories about the impact that MetroQuest clients are having “out there” in the real world. A few weeks earlier, I was at the American Planning Association conference in Florida and, as usual, there were great stories being shared.
First off was the Dover, Kohl & Partners’ team accepting the Best Practices award for the Seven50 project. This regional visioning process, which used MetroQuest for its online engagement, was also featured earlier in 2014 at the National APA conference in Atlanta during the session titled, “Online Engagement in Planning.” Among other triumphs, this project had a public outreach that exceeded one million people!
When I asked the Dover Kohl team to pose for a photo with their award, they generously insisted that I be in the photo with them. They said that our team’s contributions were integral to the success of the project. A proud moment for MetroQuest!
The next compelling story came from Ray Chiaramonte, Executive Director of the Hillsborough Metropolitan Planning Organization in Tampa, who received the award for Lifetime Achievement. The award came on an auspicious day: it was the last day for public input for his hugely successful swan song project, Imagine 2040, a regional visioningprocess for greater Tampa. It was the conversation that I had with Ray after the award ceremony which touched me most.
He told me that, with his retirement coming up quickly, he felt both urgency and a kind of fearlessness. With urban sprawl and traffic congestion at critical levels in the Tampa region, he was driven to use Imagine 2040 to create a lasting legacy for positive change. In designing the project, Ray was looking for a way to engage the general public in large numbers in a meaningful way. He talked about his faith in the wisdom of the public.
Ray said, “I believe that if you give the public good information about the tradeoffs associated with different planning alternatives, they will make smart choices every time. When I saw MetroQuest I knew it was the right tool for us. MetroQuest is easy to use and visually appealing while also providing the information that people needed to make informed choices.
“With MetroQuest, we engaged over 5,000 residents and collected a wealth of valuable input from a broad demographic. In the end over 80% voted for the most compact and transit-oriented future knowing full well that along with the benefits come trade-offs. That’s a very powerful result!”
Ray’s award was followed by the announcement that Melissa Zornitta, Assistant Director of Hillsborough MPO, would become the new President of APA Florida. She spoke with passion and pride about Imagine 2040 and walked attendees through their innovative public involvement process and how they leveraged MetroQuest to go beyond the usual suspects in their session called, “A New Track to 2040.”
Three parts of this story touched me: Ray’s pride for the success of his swan song project, Melissa’s enthusiasm in sharing their success with online engagement, and the new future vision that will guide Tampa for decades to come.
The rest of the APA Conference in Jacksonville was more of the same. From there I went on to California and collected more stories. To wrap up September, I stopped to do a presentation at the Rail~Volution transit conference in Minneapolis.
The last session was a great keynote by Hannah Ubl, who is a Generational Expert from BridgeWorks. She talked about strategies for engaging people of different demographics. It was her run down of Millennials and Gen Xers that interested me most as many of our awesome staff fall into these groups. She highlighted how important the purpose of their work is for people in these age groups. They are driven by their values and are most motivated when they see the greater purpose of their efforts being achieved.
The light went on. They need to hear these stories. They need to see the positive effect that their work is having on cities and towns around North America. I was making the mistake of saving those stories for our marketing. I realize now how important it is for those stories to be brought home.
It’s stories like this that are the “why” that drives me. I’m thrilled that they are coming in more and more frequently and I pledge to do a better job sharing them with the team at home. To the MetroQuest team: this one’s for you!
After successfully using MetroQuest as the online engagement platform on several projects at other Kimley-Horn locations, the Twin Cities office has followed suit to become the latest member of the MetroQuest partner program.
This means that the location will enjoy discounted pricing for the use of MetroQuest as well as a host of other partner benefits.
“The Kimley-Horn Twin Cities office is very excited to partner with MetroQuest to provide leading edge public involvement for our clients. Other Kimley-Horn offices have had great success with MetroQuest, and we’ve been eager to find a good project on which to partner.
We are working on our first project site for the Great River Road Corridor Management Plan have been very impressed with the responsiveness and creativity of the MetroQuest team in helping us to create the best site for this phase of the project. It’s looking great!”
~Jessica Laabs, Public Involvement Manager/Associate
The creativity, experience and professionalism of Kimley-Horn has been instrumental in the success of our project work together. We have consistently found that Kimley-Horn project managers have the client’s goals and the success of the project top of mind. This has translated into a series of successful case studies for other Kimley-Horn locations and we are confident that this same success will be achieved with the Twin Cities team. We are thrilled to welcome them as a partner.
We look forward to a close collaboration with the Kimley-Horn Twin Cities team to further dovetail MetroQuest with their innovative approach to public engagement.
To learn more or arrange a demonstration, please don’t hesitate to contact:
Chris Gravel at MetroQuest (604) 225-2004 Email Chris
Jessica Laabs at Kimley-Horn (703) 674-1359 Email Jessica
For those who don’t know her, Dr. Lukensmeyer is the Executive Director of the National Institute for Civil Discourse and founder of America Speaks. As one of the foremost citizen engagement practitioners in North America, she has gathered public input on issues ranging from the redevelopment of the World Trade Center after 9/11 to the rebuilding of New Orleans following Hurricane Katrina. Carolyn is a true inspiration and a pioneer in the field of public engagement.
I was honored to be asked to help facilitate an America Speaks event in September 2008 called “Equal Voice for America’s Families Campaign” that brought together 12,000 participants in one session spread across three cities (Los Angeles, CA, Chicago, IL, and Birmingham, AL) all connected by simulcast. It was a thrill and the lessons I learned preparing for and facilitating that event have stuck with me to this day.
The day-long workshop at SFU last week brought together a who’s who of public participation on the west coast including leading academics from SFU and UBC, municipal and regional government agency representatives, and public involvement practitioners from a diverse array of sectors. Carolyn gave an inspiring talk that highlighted her work with America Speaks as well as more recent initiatives leveraging texting and other forms of digital engagement.
Some of the initiatives she spoke about were: Creating Community Solutions as part of the U.S. National Dialogue on Mental Health; the Washington D.C. Citizen Summit on municipal planning and budgeting; and, Listening to the City, the redevelopment of Lower Manhattan after the September 11 terrorist attacks.
The interactive session was, not surprisingly, a dialog and will produce a document of findings on key questions around how we need to act to develop infrastructure to support deeper and more meaningful democratic processes in decision making in BC. The discussion focused on three topic areas: mental health, transportation and urban design.
After successfully using MetroQuest as the online engagement platform on several projects, Arellano Associates based in Southern California has officially joined the MetroQuest partner program. This means that the firm will enjoy discounted pricing for the use of MetroQuest as well as a host of other partner benefits.
The creativity, experience and professionalism of the Arellano team has been instrumental in the success of our project work together. Based on our track record on projects for City of Los Angeles (LADOT), Coachella Valley Association of Governments, Southern California Association of Governments (SCAG), and the City of Malibu, we are confident that this partnership will continue to enable leading edge online engagement for their projects in Southern California and beyond.
We look forward to a close collaboration with the Arellano team to further dovetail MetroQuest with their innovative approach to public engagement.
Please don’t hesitate to contact Dave Biggs at MetroQuest or Melissa Holguin at Arellano Associates to learn more.