Month: July 2016

  • [INSIGHTS] NCDOT Launches Unique Online Portal for STIP

    [INSIGHTS] NCDOT Launches Unique Online Portal for STIP

    This unique portal complements the more traditional public meetings in an effort to broaden public input by allowing the public to provide input online in only a few minutes. NCDOT selected MetroQuest in order to provide an interactive experience that would increase the level of public input to guide their planning process.

    “We are very excited to leverage MetroQuest to collect public input to inform our State Transportation Improvement Program. We chose MetroQuest because it represents the state-of-the-art in online public engagement and it’s quickly becoming clear why. We have already collected more public input than ever before and the momentum continues to build.” Jamille Robbins, Public Involvement Group Leader at North Carolina Department of Transportation

    MetroQuest has been used extensively by agencies and planning firms to support a wide range of transportation projects. At the request of NCDOT, MetroQuest developed enhanced functionality to support their unique STIP process.

    “We are thrilled to see the thoughtful and creative way that NCDOT is using MetroQuest to broaden public involvement to help shape their STIP. In the past collecting meaningful input from a broad demographic on these types of projects has been challenging. We anticipate that other DOT’s will be following this process closely since STIP’s are a required federal process in each state.” Dave Biggs, Chief Engagement Officer at MetroQuest

    About MetroQuest
    MetroQuest is the leading supplier of public involvement software for planning projects. With clients throughout the United States and Canada, MetroQuest is focused on helping planning agencies engage thousands of participants and collect informed community input to support their plans.

    About NCDOT
    The N.C. Department of Transportation is one of North Carolina’s largest state government agencies, with nearly 12,000 employees. NCDOT works hard to provide high-quality transportation for travelers throughout North Carolina, including highways, rail, aviation, ferries, bicycle and pedestrian facilities, and public transit.

    The official press release can be found here.

    Would you like to learn more?

    Feel free to email me if you would like additional information. I’ll be happy to help.

  • [INSIGHTS] The 3 Most Common Community Engagement Mistakes

    [INSIGHTS] The 3 Most Common Community Engagement Mistakes

    Planners, like any other professionals, live in a kind of bubble. Those charged with dealing with the public run the risk of expecting too much from residents as they design community engagement activities. Here are some of the most common mistakes.

    It’s great to focus on the positive and celebrate the best case studies, but sometimes it’s useful to learn from our mistakes.

    For the purposes of this post, we only considered projects that did not meet their own stated projects goals by a significant margin. This typically translated to one of the following: too few participants, too narrow a demographic participating, or widespread discounting of the validity of the input gathered by the community engagement process.

    After evaluating many case studies and interviewing the agencies involved, patterns started to emerge about lessons learned. It quickly became clear that the subtitle of this article could be “Great Expectations.” Here are three of the most common mistakes that hampered outreach processes.

    1. Expecting too much time

    There seems to be a strong tendency to over-estimate the level of time that people are willing to spend participating in community engagement activities. Dedicated and enthusiastic planning professionals sometimes forget that most people don’t get as excited about planning topics as we do. Others are well aware of short attention spans and talk about “scope creep,” with community engagement exercises starting out lean and slowing building to something unwieldy before it finally goes out the door.

    Keeping it short is not easy, and it’s a trade-off. With less time per person, you’ll be limited about how much detail you can get into. On the other hand, if it’s too long you’ll be limiting participation to only those who are most motivated—oftentimes motivated by negative feelings about the project. The breaking point seems to be about five minutes. Whether it’s at a public event or online, asking visitors or passers-by for five minutes of their time seems to be a sweet spot that allows you to collect a fair amount of input from the largest number of participants. If your “call to action” captures their attention, most people will be willing to give you five minutes. Asking for less time does not seem to make a significant difference while asking for more time results in a sharp decline in participation rates. In our fast paced world, ten minutes can seem like an eternity, especially when you aren’t particularly passionate about the issue.

    2. Expecting too much empathy

    Agencies conducting public participation for their planning projects have mandates, regulations, and specific objectives that they are striving to meet. Unfortunately, the public do not care about them like you do. Many of the projects we looked at focused too directly on agency objectives and missed many of the public’s top of mind issues. The omission of key public priorities or undue focus on agency priorities can either infuriate people or simply drive them away.

    It can be challenging but community engagement can simultaneously resonate with the agency goals and the public’s priorities if you know what they are. Understanding and defining both the community’s priorities and the agencies early on the in process seems to be a critical success factor. While agency priorities are often well-established, community priorities are more elusive. Planners knowledge of community priorities can be heavily based on interactions with the small subset of people who typically show up at council meetings and public workshops. This, we can agree, is hardly a representative sample. Furthermore, the language that people use to describe the issues is also critical when designing your invitations to participate and content for your surveys or other community engagement activities. Some of the best case studies started with an open-ended survey, allowing people to identify issues and priorities early on before alternatives and options had been defined. These early inputs can help to shape the content for subsequent surveys or activities to ensure that the outreach resonates with the community. Many agency goals can then be connected to community priorities but some gaps are to be expected. These gaps can often be accommodated creatively as long as there is enough lead time work with both sets of priorities.

    3. Expecting too much planning knowledge

    The more you learn about a topic, the harder it is to remember what it was like to be a novice. To some extent we are all living in a “planning bubble,” with our own lingo, acronyms, and a rather sophisticated understanding about cause and effect relationships of our complex built environment. Many of the case studies we examined were criticized for asking questions that the community did not fully understand. The result can be either less people being willing to participate or the community input being challenged as not informed or credible.

    Language is relatively easy to change as long as you have editors that can translate the jargon into something more publicly accessible. This translation task works well in the early phases of community engagement when the input being collected is about priorities and issues. People find it relatively easy and comfortable to talk about what’s important to them or what concerns them about a topic or area.

    Where even some of the most thoughtfully prepared projects had difficulty was at the options or alternatives phase of outreach. Asking people to nominate or choose among a set of possible solutions is far more difficult. The reason is that solutions require people to understand the cause and effect of the actions being considered. This is a big stretch for many people.

    The best case studies provided clear information about both the pros and cons of various options. By providing this kind of unbiased and balanced information about the options, planners can generate genuine community support as well as decision-maker confidence.

    This article was published on Planetizen.

  • [TIPS] The Toxic State of Public Discourse and How to Clean It Up

    [TIPS] The Toxic State of Public Discourse and How to Clean It Up

    Image from book launch event courtesy Hoggan & Associates

    My interview with Author James Hoggan: ‘I’m Right and You’re an Idiot: The Toxic State of Public Discourse and How to Clean It Up’
    Published by New Society, May 2016

    James Hoggan has influenced my work for two decades. I find myself quoting his work in many of my public speaking engagements and the lessons he has articulated have shaped MetroQuest and the best practices listed in our guidebook in numerous ways. Naturally, I jumped at the opportunity to sit down with Hoggan to discuss his new book, “I’m Right and You’re an Idiot: The Toxic State of Public Discourse and How to Clean It Up.” After years of research that included interviewing some of the world’s most profound thinkers on democracy, conflict and consensus-building, Hoggan has cleverly articulated not only what’s wrong with public discourse but also what must be done to fix it. Here’s our conversation.

    Dave Biggs: You named your book ‘I’m Right and You’re an Idiot.’ What does that title mean to you?

    James Hoggan: The title I’m Right and You’re an Idiot describes today’s warlike approach to public debate. It’s a style of communication that polarizes public conversations and prevents us from dealing with the serious problems stalking everyone on earth.

    It is an ironic title, chosen because it epitomizes the kind of attack rhetoric we hear so often today. It reflects the opposite of the real message of the book, which was best said by peace activist and Zen Buddhist monk Thich Nhat Hanh who told me to: “Speak the truth not to punish.”

    Dave Biggs: It’s clear that you covered a great deal of ground in researching this book. Tell me about that journey? What motivated you to go to such lengths?

    James Hoggan: I was driven by curiosity about how we might create the space for higher-quality public conversations. What passes for public discourse these days is little more than antagonistic name-calling, where each side accuses the other of bad faith.

    This bitter combativeness has replaced healthy debate, during which passionate opposition and science can shape constructive mind-changing conversations without creating polarized gridlock or deep animosity.

    I am interested in why are we listening to each other shout rather than hearing what the evidence is trying to tell us about problems such as climate change.

    How have we come to a time when facts don’t matter and how can we begin the journey back to where they do?

    No single person has the answers to these complex questions but collectively the experts I interviewed offer incredible wisdom. Many of the thought leaders I spoke to have spent their entire professional lives working to find answers to these tough change resistance questions.

    Dave Biggs: Many of our readers are involved in community engagement for planning projects and, as they can attest, it can get quite heated. You describe public discourse as increasingly “toxic” and “polarized.” What do those terms mean to you? Is the situation getting worse? What’s driving it?

    James Hoggan: Today’s public square is a toxic mix of ad hominem attacks, tribalism and unyielding advocacy. It’s a kind of pollution that sabotages public discourse and discredits the passion and outrage at the heart of healthy public debate, because it polarizes people and stops them thinking clearly.

    Fear is what propels toxic discourse and it is happening on both sides of the Atlantic, in North America and Europe. Sadly, facts do not compete well when leaders whip up primal feelings around fear, whether it’s about immigration, jobs or economic woes.

    Rather than confronting the substance of an argument itself, people tend to attack the motives of opponents and stir up hostility towards groups that hold differing opinions.

    This dangerous habit of attacking the character of those who disagree with us, rather than focusing on specific issues, distracts the public from what’s really going on.

    Accusing opponents of corrupt motives is a highly confrontational technique that deflects attention and makes it easy to dismiss well-founded criticism. This aggressive approach to public debate leaves little room for the middle ground and as Debra Tannen wrote, “When extremes define the issues, problems seem insoluble and citizens become alienated from the political process.”

    Dave Biggs: I’ve started a series called “Fiasco Files” to see what can be learned from the wreckage of public engagement disasters. Have you looked at specific case studies where things went off the rails? Does your book point to common mistakes and how to avoid them?

    James Hoggan: One of the best example of a fiasco in Canada was in 2012 when the oil & gas industry and Conservative government campaigned to convince Canadians that British Columbians who opposed pipelines and tankers on the west coast were extremists working for American business interests.

    A tremendous amount of information was provided, by both government and industry, regarding Kinder Morgan’s Trans Mountain Pipeline expansion, Enbridge’s Northern Gateway Pipeline project and TransCanada’s Keystone XL and Energy East.

    Despite armies of PR people and volumes of communication materials, the mismanagement of communication around these proposed oil sands developments became textbook examples of how not to achieve social license.

    When it comes to public opinion, there’s a common belief among proponents that providing facts is the best way to sell a story. But in the oil sands case, when the companies and government failed to achieve their goals, they resorted to a combative, underhanded style of advocacy.

    The Prime Minister’s Office called opponents “foreign funded radicals.” The Minister of the Environment and the Minister of Natural Resources accused environmental charities of criminal activity.

    Senator Don Platt said ‘where would …environmentalists draw the line on who they receive money from. Would they take money from the Al-Qaeda, the Hamas or the Taliban…’

    This highly polarizing strategy backfired badly as opposition to pipelines grew and community groups and First Nations became better organized. It failed because the government and industry started with a mistaken assumption that anyone who disagreed with them was either misinformed, unreasonable or even a wrongdoer.

    Despite assurances from oil and pipeline companies that these projects will create jobs, are safe and will respect the environment, the public continues to see the benefits as small and the risks as unacceptably high.

    It’s not that information doesn’t matter, but a growing body of research on how people develop perceptions of risk shows that facts and statistics alone do not change people’s concerns about what is risky. Emotions play a huge part.

    University of Oregon psychologist Paul Slovic has studied the various social and cultural factors that lead to disputes and disagreements about risk, and says the problem lies in the diverse ways in which “experts” and the public view risk.

    Experts look at risk as a calculation of probability and consequence. The public takes a more personal approach; their perceptions are around personal control, voluntariness, children and future generations, trust, equity, benefits and consequences.

    Slovic says the mistake experts (and the companies and governments they represent) make is viewing themselves as objective and the public as subjective.

    They perceive the public as being too emotional and having irrational fear. The public’s attitude is then dismissed as laypeople getting the facts wrong and not understanding the evidence.

    “Laypeople sometimes lack certain information about hazards,” Slovic says. “However their basic conceptualization of risk is much richer than that of experts and reflects legitimate concerns that are typically omitted from expert risk assessments.”

    This is where a company’s decision to “educate” the public to adopt its point of view can really backfire. People aren’t sitting around waiting to be told what to think. In fact, few of us like being told what to think.

    Communicators need to be sensitive to this broader concept of risk. Facts aren’t just facts. They aren’t as objective as we assume they are. Facts and risk are subjective for both experts and the public. They are a blend of values, biases and ideology.

    The hypodermic needle theory of communication, where we believe we can simply inject information to cure people of their misunderstandings, doesn’t work. Neither does demonizing opponents or polarizing people.

    Dave Biggs: I’m always on the lookout for emerging best practices in community engagement. Government agencies are hungry for strategies to improve the dialogue in face to face events as well as online. What lessons can you share to help them broaden the dialogue to a wider demographic and collect meaningful and constructive public input to inform their decision making?

    James Hoggan: We often don’t even get the basics right. Learning to engage in emotional dialogue is a good place to start.

    Curtailing the growth of unyielding one-sidedness begins with the assumption that people who disagree with us have good intentions. They aren’t idiots or evil.

    It is important to recognize that in a time when mistrust and polarization have soared to all-time highs, conversations aimed at injecting information into people in order to cure them of their misunderstanding will fail.

    The power of emotion is a critical consideration. No matter how good you think your argument is, regardless of how provable your facts, if the public feels its liberty, right to fair treatment or livelihood is threatened, you’re losing the battle to dread.

    Opposition is often based on feelings of dread that citizens have about the impact a project could have on their way of life, a mistrust of the companies behind it and skepticism around government regulators charged with oversight.

    Fear can grow despite a steady stream of facts and expensive PR campaigns from proponents claiming their projects are built to minimize risk.

    Opponents often don’t accept the proponents’ facts, but are instead driven by what Paul Slovic calls the “dread factor” — the prime predictor of a strong reaction to risk.

    According to Slovic, risk resides in us mostly as a “gut feeling” rather than the outcome of analytical calculations. The most powerful of these feelings is dread and it is linked with a sense of having no control in a situation, inequality (where others get the benefit, while they get saddled with the risk) and how catastrophic a risk is seen to be.

    His research shows that reliance on feelings as our guide to risk causes us, when we see risk as high, to also believe the benefit is low. The opposite is true if we come to believe the benefit is high, we tend to see risk as low.

    Misunderstanding the “dread factor” and the possibly legitimate concerns that fuel it, intensifies the problem of unyielding one-sidedness that we see in so many public disputes.

    It is also difficult to be seen as authentic in an argument if you don’t understand what Slovic calls the “whisper of emotion.” This is the emotional meaning; the good or bad feelings and gut instinct that can help people make decisions. Sometimes these feelings are misguided, but they are usually a sophisticated compass that directs us through life efficiently and accurately.

    We need to be more conscious of emotional dialogue because this is where most risk communication fails. And we need to recognize it needs to be a two-way process where both sides have something worthwhile to contribute.

    If you hold your views lightly and remember you could be wrong, people are more likely to trust you and be more receptive. It’s about communicating trust, by having an open mind, open heart and an open will.

    This post was published in Planetizen here.